Sunday, 15 February 2026

Easy Read Module Pack Disability Access, Communication & Reasonable Adjustments Level 1 & Level 2 Training

 



1. Module Introduction

This training and research has been created to help:

  • Parents

  • Families

  • Carers

  • Support workers

  • Professionals

  • Educators

  • Health staff

The aim is to:

  • Improve understanding

  • Improve access

  • Reduce barriers

  • Support health and wellbeing


2. Reasonable Adjustments, Equality & Access

People with learning disabilities and mental health conditions have the right to:

  • Equality

  • Access

  • Fair treatment

  • Safe healthcare

Services must make reasonable adjustments to remove barriers.


Examples of Reasonable Adjustments


Easy Read Information

Information should be accessible.

This can include:

  • Large print

  • Pictures

  • Symbols

  • Short sentences

  • Easy words

  • Clear layout

This helps disabled people understand important information.


Longer Appointments

Some people need more time.

Longer appointments help with:

  • Understanding information

  • Asking questions

  • Reducing stress

This is important for health care decisions.


Appointment Slots

Services should:

  • Avoid busy times

  • Offer quieter slots

  • Reduce overwhelm

This supports people with anxiety, autism, or sensory needs.


Reducing Waiting Times

Long waiting times can cause:

  • Distress

  • Anxiety

  • Meltdowns

  • Health risks

Adjustments can include:

  • Priority appointments

  • Waiting in a separate room

  • Families/carers waiting together


Parking Access

Accessible parking should be available for:

  • Disabled people

  • Parents

  • Families

  • Carers

Parking should be:

  • Close to entrances

  • Safe

  • Clearly marked


Quiet Waiting Areas

Quiet spaces reduce sensory stress.

They may include:

  • Low lighting

  • Reduced noise

  • Calm environment

  • Fewer people


3. Hospital Support Adjustments


Hospital Passports

Hospital passports include information about:

  • Communication needs

  • Medical history

  • Medication

  • Sensory needs

  • Likes/dislikes

They help staff give safe, person-centered care.


Family & Carer Support

People should be allowed to have:

  • Parents

  • Carers

  • Family members

Stay with them if they wish.

This provides:

  • Comfort

  • Advocacy

  • Communication support


Communication Aids

Some people need aids such as:

  • Picture boards

  • Tablets/apps

  • Symbols

  • Sign language

  • Easy Read sheets

These support understanding and expression.


4. Communication Strategies

Good communication is essential.


Verbal & Non-Verbal Communication

Communication includes:

  • Talking

  • Tone of voice

  • Body language

  • Facial expressions

  • Gestures


Communication Tips

Support staff should:

  1. Be direct and clear

  2. Get straight to the point

  3. Use short words

  4. Use short sentences

  5. Use pictures and symbols

  6. Pay attention to body language

  7. Allow extra processing time

  8. Check understanding


Paraphrasing

Paraphrasing means repeating information back to check understanding.

Example:

“So you are feeling worried about your appointment — is that right?”

This avoids misunderstandings.


5. Open & Closed Questions


Open Questions

Encourage conversation.

Example:

“Hello, how are you?”


Closed Questions

Require short answers.

Example:

“Would you like a drink?”

Both question types are useful.


6. Breaking Down Information

Complex information can be difficult.

Instructions should be:

  • Written in steps

  • Short

  • Clear

  • Numbered

Formats can include:

  • Bullet points

  • ABC lists

  • 1-2-3 steps


Example: Making a Hot Drink

  1. Put cold water in the kettle

  2. Plug in and turn the kettle on

  3. Put coffee or tea in the cup

  4. Pour boiled water into the cup

  5. Add milk or sugar if wanted

Breaking tasks down supports independence.


7. Travel Training Example

Travel training helps people learn to travel safely.

This can include:

  • Using buses

  • Using trains

  • Reading timetables

  • Buying tickets

If a timetable is confusing:

Support staff may need to:

  • Check the timetable

  • Highlight the correct times

  • Write steps down

  • Practice the journey


Activity – Travel Planning

Ask learners to plan:

A bus journey to college/work.

Include:

  • Bus number

  • Time

  • Stop location

  • Return journey


Knowledge Check Questions


1. What is a reasonable adjustment?
a) A barrier
b) A change to support access


2. Give one example of Easy Read information.
(Open answer)


3. Why are longer appointments helpful?
a) More understanding time
b) Less support
c) More confusion


4. What is a hospital passport used for?
(Open answer)


5. Name one communication aid.
(Open answer)


6. Open questions do what?
a) Start conversations
b) End conversations


7. Why break instructions into steps?
(Open answer)



Trainer Activity Ideas

  • Emotion picture matching

  • Communication role play

  • Hospital passport examples

  • Easy Read worksheet creation

  • Travel planning exercise

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