✅ Pre-Training Preparation

· ☐ Ask participants about any access or reasonable adjustment needs at the point of booking.

· ☐ Provide clear information on how access needs will be met (e.g., loop systems, note-takers, accessible toilets, BSL interpreters).

· ☐ Audit the venue for physical accessibility (e.g., ramps, lifts, signage, toilet access).

· ☐ Ensure the venue has an adequate sound system and good acoustics.

· ☐ Offer to send handouts and materials in advance in appropriate, accessible formats.

· ☐ Avoid giving handouts only during course time; this can disadvantage some participants.

📝 Course Design & Content

· ☐ Schedule frequent breaks to reduce fatigue.

· ☐ Use Plain English; avoid jargon, acronyms, or technical language without explanation.

· ☐ Ensure slides and visual materials are in large print, high contrast, and easy to read.

· ☐ Ensure a quiet, separate space is available for group work or breaks, particularly for Deaf/HoH participants.

· ☐ All handouts must be available in accessible formats (e.g., large print, digital, Braille if requested).

· ☐ Review planned activities for potential disabling barriers.

· ☐ Confirm that all presenters/facilitators have disability equality training.

🎤 Conducting the Training

· ☐ Explain the timetable/agenda clearly at the start.

· ☐ Ensure all trainers and speakers are visible to all participants and face the group when speaking.

· ☐ Read aloud any written content; describe visuals and graphics for blind/low vision attendees.

· ☐ Don’t speak while the lights are off (e.g., during subtitled videos).

· ☐ Allow extra time and space if the session involves moving into groups or different rooms.

· ☐ Speak clearly, avoid rushing, and use Plain English.

· ☐ Allow participants time to process information and respond.

· ☐ If providing refreshments or meals, ensure support is available for people with visual impairments, mobility issues, or limb differences.

· ☐ Be aware that some disabilities are not visible—design your training to be inclusively accessible by default.

· ☐ Encourage a welcoming, respectful atmosphere where participants feel safe to express needs.